Apprenticeship contract management business application for VET center
Context
Formasup Méditerranée, an Apprenticeship Training Center (CFA), manages thousands of tripartite apprenticeship contracts between students, companies, and partner schools. Manual management (Excel, paper) was becoming unmanageable: data entry errors, lost documents, complex invoicing to funding bodies (OPCO), difficult reporting.
Challenge: Develop a complete business application to digitize the entire apprenticeship contract lifecycle: entry, validation, legal document generation, automated invoicing, school reporting. The tool also needed to migrate 10k+ existing contracts from the old Cactus version without data loss.
Technical solution
We developed a robust business application on Symfony 6:
- Symfony 6 backend : Reliability, security, long-term maintainability
- LiveComponent : Reactive interface without complex JavaScript
- PostgreSQL : Robust database for 10k+ contracts
- AWS hosting : Scalability, automatic backups, high availability
- Docker : Standardized dev/prod environments
Features developed:
- Complete contract management : Tripartite entry (student/company/school), workflow validation, modification history
- 10k+ contract migration : Legacy system import with data mapping, integrity verification
- Automated invoicing : OPCO/company invoice generation, funding body API submission
- PDF document generation : Contracts, agreements, amendments with legal templates
- School dashboards : Student statistics, placement rates, cohort tracking
- User rights management : Multiple roles (CFA admin, school, company), granular permissions
- Automatic notifications : Contract end alerts, missing documents, required validations
- Advanced reporting : Excel exports, OPCO statistics, financial analyses
Results
10k+
Successfully migrated contracts
-70%
Contract processing time
100%
Automated invoicing
- Zero-loss migration : 10k+ contracts migrated, 0 data loss, complete validation
- Productivity gains : CFA team freed from repetitive administrative tasks
- Legal compliance : Generated documents compliant with apprenticeship regulations
- School satisfaction : Appreciated dashboards, real-time student visibility
- Reliable invoicing : 0 invoicing errors, accelerated OPCO payments
"The custom-developed application transformed our management: automated invoicing, PDF generation, intuitive dashboards... over 10,000 contracts managed! Professional team, deadlines met. Highly recommend."
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